DIOCESE OF SOUTHEAST FLORIDA SECRETARIAT
MINUTES OF A MEETING HELD NOVEMBER 21, 2009
AT ST. JOSEPH'S IN BOYNTON BEACH

ATTENDING: Vasco Coombs, Bob Sullivan, Bob Anderson, Dede Lewis, Barbara McKenzie, Brenda McGintis, Steve Vinik, Orlando Addison, Valerie Belben, Cori Olson

ABSENT: Ellen Newton and Ken Sims

Vasco Coombs called the meeting to order at 10:20 am. The meeting was opened with the Cursillo prayer. Cori Olson gave the opening prayer. A quorum was established.

ITEMS APPROVED VIA EMAIL: Minutes of the meeting of September 13, 2009 were approved via email and posted on the website.

SE Florida Cursillo Movement will share the weekend procedures manual with the Bahamas was approved September 2009.

LAY DIRECTORS REPORT: Vasco Coombs is upgrading the PowerPoint presentations for the chapel services on the weekends and will have it completed by the end of January 2010.

Cori Olson suggested that we ask the Duncan Center for a monitor for the person leading worship so they can see what the people are seeing on the Power Point system.

TREASURER'S REPORT: Valerie Belben will email her completed treasurer report by Thanksgiving. There is a balance of $14,373 in the account.

BISHOP'S REPRESENTATIVE: Dede Lewis stated that Bill Hurd has ordered two QuickBooks (himself and Valerie). They will enter all of the transactions for 2009 and have Financial Statements. She also stated that Chris Valdez had called her and a request had not been made for the $3,000 from the Diocese. She emailed a request and the amount will be sent to the Treasurer - this is to be noted that after January of each year, the line item amount allocated should be requested.

Bob Sullivan will be the Diocesan Spiritual Director for 2010. Jeannie Lou Reid will be a Spiritual director from the South Sector.

Exporting Cursillo to Jamaica - Bob Foot made a suggested inventory for the weekend. We may need 10 to 12 people to go to Jamaica for the men's weekend. Costs need to be decided such as registration and transportation. The committee will discuss this and make a recommendation.

All changes in schedules should go through the Lay Director and Spiritual Director and, if possible, all members of the Secretariat.

Dates for 2010, 2011 and 2012 were discussed. It was suggested that we consider scheduling weekends in the spring and we have two women's weekends in 2010. Dede will email the dates that are available at the Duncan Center.

SPANISH CURSILLO: Fr. Orlando Addison gave his report and indicated that he needs more time to reorganize the Spanish. Orlando made a motion to move the Spanish weekend from 2010 to 2011. Bob Sullivan seconded. It was passed.

CLERGY REPORTS: Cori was asked by Lillie Clarke, Rector to serve as clergy on a Women's weekend. She is also calling the other clergy to serve - they will all be women clergy.

Bob Sullivan will call clergy for the Men's weekend. Cori stated that on the Men's weekend, only male clergy can serve.

PRE-CURSILLO REPORT: Bob Anderson stated that we need to try to anticipate problems before the weekend.

WEEKEND: Barbara gave a report on the past two weekends and she is working on policies, and currently her main focus is on weekend responsibilities. Pam Anderson and Nick Wells are recommended for the Women's and Men's weekend for 2010, respectively.

Bob Anderson suggested that these two people get called. The critiques for the two past weekends were overwhelmingly positive. Bob Anderson asked there be a discussion on scholarships at the January meeting.

Cori made a suggestion that there should be a back-up clergy to fill in when a clergy scheduled for the weekend needs to drop out.

4TH DAY: Brenda stated that we are making plans to have an Ultreya in Marathon.

Brenda also stated that she has asked Jean Robinson from Holy Family to be the Fundraising Chair to raise money for Cursillo.

Bob Sullivan made a motion to approve the policy and procedures that have been written to date. It was seconded and passed.

NEXT MEETING: the planning session to be held at St. James in the Hills in on January 16, 2010 from 9:30 am to 2:30 pm. A motion to adjourn was made and seconded. The meeting was adjourned at 11:50 am.

Respectfully submitted, Ellen Newton, Secretary

Link to the Minutes of September 2009 meeting