Secretariat Meeting Minutes

Diocese of Southeast Florida Secretariat Minutes of a Meeting Held on April 30, 2011 Held at Holy Family Episcopal Church

Attendees: Barbara MacKenzie, Dede Lewis, Val Belben, Bill Hurd, Brenda McGintis, Fr. Orlando Addison, Deacon Bob Sullivan, Stephen Henry, Sherry Fleming, Bob Anderson, Fr. Horace Ward, Ellen Newton

Absentees: Rev. Jenny Lou Reid, Steve Vinik

Servant Community in attendance: Joy James Williams, Helen Bhagwandin, Fran Hunt, Dede Karafel, Tab Licea, Douglas Jackson, Beverly Bent, Sheila Acevedo, Tony Magana Beverly Findley Senior Warden of Holy Family welcomed the Secretariat to their parish. Breakfast was supplied by The Brotherhood of Holy Family and lunch was provided Holy Family Cursillistas.

The minutes for January and March were approved.

Deacon Bob Sullivan commissioned Fran Hunt as Rector of EWC #107. Deacon Bob Sullivan commissioned new Parish Sector Reps - Joy James Williams from St. James in the Hills for the Central Sector; Douglas Jackson from Ascension, Carmen Chang from St. Luke the Physician for the South Sector ; Tony Magana from St. Mark's PB Gardens and Sheila Acevedo from St. George's for the North Sector.

Finance Report - Val Belben - The Budget for 2011 was presented. The cost for the weekends is $190 for each person; supplies were itemized to show what was spent on the last three Cursillo Weekends. $500 was added for the Spanish weekend and $1000 for the NEC. Sherry Fleming made a motion to approve the budget., Deacon Bob Sullivan seconded and motion was passed.

Treasurer Report - Val Belben - $11,475 is the balance as of April 30, 2011. For past weekends we have been $2,500 over budget. The scholarship portion for both weekends will be identified. Fr. Orlando Addison made a motion to accept the Treasurer's Report and seconded by Sherry Fleming. All were in favor.

4th Day Report - Brenda McGintis - Brenda thanked the Outgoing Sector Representatives for their service and presented each of them with a plaque of appreciation. Outgoing Sector Reps - South Sector Dede Karafel, Tab Licea; Beverly Bent for the Central Sector and Margaret Newton for the North Sector Rep.

The Diocesan Grand Ultreya will be held at Holy Sacrament Episcopal Church in Pembroke Pines on October22, 2011. Additional Ultreya's will be held at Christ Church, Coconut Grove on August 20, 2011 and St. Mark's Palm Beach Gardens on May 21, 2011. The 2nd Annual Family/Friends Picnic is sponsored by the South Sector Cursillistas on June 25, 2011 at Coral Reef Park.

Bishop's Representative - Dede Lewis - The Bishop is pleased with the way the Cursillo Movement is going.

Clergy - Deacon Bob Sullivan - The Spanish Cursillo is well underway. He met with a clergy gathering and spoke with the members regarding Cursillo. NEC has a new website that discusses what happens during a Cursillo weekend. He has been speaking with clergy one-on-one and it has been more affective. The clergy are all in place for this year's weekends.

Hispanic Cursillo - Fr. Orlando Addison - EWHLC #106 is moving forward (Episcopal Women's Hispanic Latino Cursillo) Sherry Fleming and Pam Anderson have been working with Noelis Rodriguez. Fr. Cutie will be participating for part of the weekend as clergy. Translations of the documents into Spanish are in process. Servers are needed and they do not need to speak Spanish.

Weekend Committee - Sherry Fleming - Sherry is working closely with Fr. Addison and Noelis Rodriguez to have the documents used for the EWHLC #106 weekend translated. Bishop Frade and Diana are assisting with translations. Sherry has suggested that food palanca could be from a committee with someone more local. Noelis Rodriguez is still putting together her team. Getting candidates is a focus of the group. Gustavo Rodriguez is the registrar for names being considered as candidates. The Diocesan Registrar, Audrey Coombs, and Gustavo Rodriguez need to be in communication as to how to report applications of candidates and finances.

Pre-Cursillo - Bob Anderson - Bob presented a letter that he would like to send out. The letter is informational about upcoming weekends along with needs for these weekends. The Secretariat will review the letter and make suggestions the best way to use this letter.Fr. Horace Ward suggested sending out bullets of information separately rather than a long letter.

Lay Director Report - Barbara MacKenzie - Barbara has suggested that additional representation on the Secretariat from the Central and South Sectors could help stimulate interest. Fr Addison suggested that we can expand and look for people who are bilingual not only in Spanish but also Portuguese and Creole to help attract more people from out multi-cultural area.

Barbara has listed functions to help expand committees. There was discussion concerning networking between the churches and communicating with people. Barbara requested that each member of the Secretariat supply two names within the next week as possible ECLW coordinators for the ECLW that is meeting in the fall of 2012.

The next meeting is scheduled for June 19, 2011 at 2 p.m. at the Duncan Center. Meeting adjourned 12:36.

Respectfully Submitted, Ellen Newton